Disconnected Records
Paper forms, emails, shelter records, and agency databases often document different portions of the same case.
PUBLIC SAFETY | ANIMAL WELFARE | ACCOUNTABILITY
TRACE
From seizure to final disposition.
One record. One accountable process.
TRACE connects law enforcement, animal control, shelters, and administrators through a single workflow for seized animals.
Broken Continuity
Once an animal leaves the seizing agency, visibility into assessment and final disposition can disappear.
Administrative Burden
Annual reporting and reconciliation require staff to manually assemble information that should already be connected.
TRACE creates a continuous digital record from the moment of seizure through final disposition.
How TRACE Works
A clear, documented process from start to finish.
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1. Seizure
Record initial animal and seizure information.
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2. Agency submission
Submit the record to the receiving shelter.
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3. Shelter intake
Confirm receipt and intake.
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4. Shelter assessment
Complete the required assessment.
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5. Ongoing case record
Add updates, notes, and documents.
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6. Final disposition
Record the animal’s outcome.
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7. Annual reporting
Review and generate reports.
One shared record.
Role-specific access.
TRACE gives each team the tools they need, with a case record that follows the animal from seizure to final disposition.
Agency
Seizing officers create and submit records. Supervisors and administrators review their organization’s records.
Shelter
Receiving shelter staff edit receipt, assessment, and disposition sections for records sent to their shelter.
Administration & oversight
System administrators configure organizations, users, settings, and relationships. Agency and shelter administrators add their employees. Auditors view without editing; county and state oversight follows authorized jurisdiction.
SEIZURE & DISPOSITION
Case DEMO-001
In assessment- Animal
- Dog · Mixed breed
- Agency
- Example Police Department
- Receiving shelter
- Example Animal Shelter
Case details · Documents · History
Record history
- Animal seizure documented
- Agency submission recorded
- Shelter intake confirmed
- Assessment in progress
Illustration only · Fictitious organizations and data
Designed for public-sector operations.
- Role-based access
- Organization-scoped records
- Record and audit history
- Defined agency and shelter responsibilities
- Administrative controls
One system.
Different responsibilities.
Law Enforcement & Animal Control
Capture the seizure and maintain visibility afterward.
Shelters
Continue the record through intake, assessment, and disposition.
Authorized oversight
Review records and reporting within the permitted scope.
Before you begin.
How do we join the pilot?
Contact support@tracestrays.com for a demonstration. System administrators configure participating organizations and their relationships.
Can we see both sides before inviting a partner?
Yes. A demonstration can use example agency and shelter identities to show the full workflow before your partners join the pilot.
Where do invited users sign in?
Use your invitation to get started, then sign in at pilot.tracestrays.com. Contact support if your invitation is missing or quarantined.